Work for Palm Beach Symphony

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STAFF ACCOUNTANT/FULL CHARGE BOOKKEEPER

Reports to: CEO

Job Type: Full Time

To apply: Qualified applicants should email a resume and cover letter to careers@palmbeachsymphony.orgwith “Staff Account/Full Charge Bookkeeper” in the subject line by August 31, 2023.

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Please include a cover letter with the following information:

- Availability, salary history and requirements

- How you learned of the position

- Description of how your qualifications and experience match Palm Beach Symphony's needs

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Overview: The ideal candidate must have a minimum of three years’ experience in an administrative position, preferably in an arts not-for-profit. Must be detail oriented and organized, with the ability to handle multiple projects, work efficiently, autonomously, and under pressure. Excellent oral and written communication skills as well as professional telephone etiquette are required. Superior computer skills in Word and Excel. Advanced QuickBooks knowledge and donor database management are also required. Individual must be able to work independently as well as with a team. Understanding of revenue recognition rules for contributions, goods & services, and grants.

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The Staff Accountant/Full Charge Bookkeeper is responsible for overseeing the daily administrative functions of the office including but not limited to, performing basic accounting duties, facilitating payroll, human resources, compliance, and other functions with the organization.

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Responsibilities:

Basic Accounting Responsibilities

- Understanding of Quickbooks

- Advanced QuickBooks online

- Enter Accounts Payable in Quickbooks

- Facilitate Compiling Check Runs

- Enter deposits into QuickBooks

- Assist with making deposits at the bank

- Manage yearly budget process

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Payroll and Human Resources

- Onboard New Employees (Paychex setup, handbook overview)

- Process bi-weekly payroll

- Develop, maintain, and supervise all Human Resources systems, policies, procedures and ensure compliance

- Update the handbook as necessary

- Have a basic understanding of OSHA workplace requirements (or become familiar with them upon hire)

- Maintain employee files, including the employment documents and confidential correspondence

- Ensure job descriptions are up to date and in compliance with exempt vs non-exempt classifications

- Be sure organization is current and compliant with employee issues such as OSHA, timesheets, employee handbook, employee policies, and COVID-19

- Perform background checks for new employees and send employment welcome letters to explain pay and benefits

- Research and compile salary surveys for raise information

- Prepare final compensation reports for CEO's review

- Draft employee raise letter for CEO signature and distribute to appropriate team members

- Responsible for record keeping of employee benefits including PTO, health insurance, etc.

- Update employee handbook as benefits change, work with BOD and/or attorney to update documents

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Support and General Office Management

- Contact for renewing permits and registrations including non-profit, DBA's, and charitable solicitations

- Contact with building licensor, IT, and utility companies including Comcast and AT&T

- Contact for commercial insurance policies, including the building contacts, liability, and workers compensation

- Complete the annual insurance applications

- Prepare the Florida Charitable License and Florida Corporation Annual Reports

- Prepare Form 1099-Misc

- Prepare supporting tax schedules for Form 990

- Attend development and weekly staff meetings

- Create agendas and take minutes for development, BOD, and committee meetings

- Assist with answering telephones and greet visitors as needed

- Responsible for ordering and tracking supplies for general office use

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Position Requirements

The Staff Accountant/Full Charge Bookkeeper will be a top-notch administrator who will also have the following experience and qualifications:

- Bachelor's degree preferable in Accounting, Business Management, Finances, and/or Arts Administration

- Strong knowledge of Microsoft Office, advanced knowledge of QuickBooks Online

- Required experience in performing payroll and HR functions

- Demonstrated excellence in organizational and communication skills, both written and oral, especially when presenting monthly financial data and analytics to team members and Board

- Ability to work independently and as a team player with staff, CEO, Chair and Board to further the mission and vision of the organization

- Effective at working with others to reach common goals and objectives

- Ability to be collaborative, inclusive, tech savvy, and motivate and take initiative and to manage multiple tasks and projects at a time

- Ability to perform work duties in person at the organizational headquarters in downtown West Palm Beach